Your property manager's statements, in Xero, without the bookkeeping.
Forward the statements and bills you already get by email. Zerocile reads each one, splits it by property and posts it to the right accounts in Xero. Anything new or unusual waits for your OK, with the likely answer already filled in.
For landlords in New Zealand and the UK who use Xero. Set up in about two minutes.
Statement 46 · 30 Sept
How it works
Three steps, once. After that it's forwarding emails.
Connect Xero, check what it found
Pick the organisations that hold your rentals. Zerocile reads your accounts, properties and managers, and suggests how each kind of line should be coded.
You check it once, change anything that's off, and save.
Here's what we found in Harbour Holdings Ltd
Check it once, change anything, and you're set.
Managed by Harbourside Property Managementstrong
Managed by Harbourside Property Managementstrong
Rental account ·· 4410likely
Property management feesstrong
Forward your statements and bills
You get your own forwarding address. Send statements and invoices there as they arrive, or set your email to do it for you.
Each PDF is read, split by property and posted to Xero with the PDF attached.
Your statement for September
PDF Statement-46.pdf9:14 am
Invoice 4471, kitchen tap
PDF INV-4471.pdfTue
you-x7k2@in.zerocile.ioOr set your email to forward them automatically.
Glance at To do, now and then
Routine documents go straight into Xero. Anything new or unusual waits on one short list for your OK, with the likely answer already picked.
On Monday mornings you get an email if there's something there, and nothing if there isn't.
2 things need you in My rentals
- 1 draft bill to approve in Xero
- No statement from Harbourside since 31 Aug 2026
Nothing to do? No email.
Made for how rentals actually work
Property managers' statements mix rent, fees, repairs and bills you've paid yourself. Zerocile sorts them out.
Every property has its own numbers
Each line goes to the right property and account using Xero's tracking, so you can see what each property earns and costs, not just the total.
September, by property
From one statement, coded with Xero tracking.
Costs counted twice, caught
When your manager pays a repair out of the rent and the tradesperson's invoice arrives too, Zerocile spots it before the cost lands in your books twice.
Plumber, kitchen tap
−$174.63 taken off rent
Lakes Plumbing
$174.63 draft bill
GST or not
Handles GST-registered and unregistered companies, and several organisations at once.
New Zealand and the UK
NZ books to 31 March, UK books in pounds to 5 April, each with its own rules.
Ready at tax time
One spreadsheet of the year, laid out like the return: IR3R in New Zealand, the SA105 property pages in the UK. Every figure has its transactions behind it, and a sheet lists anything worth checking.
Hand it to your accountant, or fill in the return yourself.
Year to 31 March, by month
| Line | 12 Harbour St | 4 Kowhai Lane |
|---|---|---|
| Rents | 41,600 | 37,410 |
| Rates | 3,182 | 2,764 |
| Repairs | 2,951 | 1,708 |
| Agent's fees | 3,432 | 3,086 |
| Net rents | 32,035 | 29,852 |
Careful with your books
Never moves money
It writes entries and draft bills in Xero. It can't pay anyone or touch your bank feed.
Undo for 14 days
Anything posted can be taken back out of Xero in one tap, until it's matched to your bank.
Your books stay private
PDFs are read by an AI model; your Xero books never are. Data is stored in Sydney.
Done this month
$2,210.87 deposit · Posted 1 Oct, PDF attachedUndo
$412.50 draft bill · Posted 30 SeptUndo
$1,986.20 deposit · Posted 3 SeptMatched
Simple pricing
Priced by how many statements and invoices you send a month. Every plan does everything. Free while Zerocile is in early access.
Starter
About 1–3 properties
- Up to 10 documents a month
- Statements and invoices both count
- Every organisation and property you have
Portfolio
About 4–10 properties
- Up to 30 documents a month
- Statements and invoices both count
- Every organisation and property you have
Pro
About 10–30 properties
- Up to 100 documents a month
- Statements and invoices both count
- Every organisation and property you have
Prices in New Zealand dollars, including GST. Your first month is free with no limit, so you can send your backlog. Go over your plan one month and nothing stops; we'll suggest the next plan if it keeps happening. More than 100 documents a month? Get in touch.
Questions
Do I need Xero?
Yes. Zerocile puts entries into your Xero organisations, so you need a Xero subscription for each one.
Which property managers does it work with?
Any that send their statement as a PDF. The first time something new turns up, such as a new kind of fee, it asks you how to code it and remembers your answer.
What if a bill doesn't say which property it's for?
Type a word above the forwarded message, such as the company or the street. Zerocile uses it to file the bill in the right place, and shows you it did.
What does my accountant see?
Ordinary Xero entries with the PDF attached, coded to your accounts. You can also invite them into Zerocile.
What if it gets something wrong?
Nothing new or unusual is posted without your OK. And anything that is posted can be taken back out of Xero in one tap for 14 days.
Can I stop any time?
Yes. Everything it posted stays in your Xero books.